How ProActive’s Signature Management Solution Transforms Email Branding

Why Manual Signature Management Is Costing Your Business

Tired of inconsistent email signatures across your organization? Struggling with manual updates that take up too much time?

Email signatures are more than just a sign-off—they reinforce brand consistency, compliance, and professionalism. However, manually managing them leads to branding inconsistencies, compliance risks, and wasted IT resources.

With ProActive Technology Group’s Signature Management Solution, powered by CodeTwo Email Signatures 365, your business benefits from automated, secure, and centrally controlled email signatures—without manual updates.

The Major Advantages of an Automated Signature Management Solution

The Hidden Costs of Manual Email Signature Management

Relying on employees to update and maintain their email signatures is a time-consuming and error-prone process that often results in:

• Inconsistent Branding – Employees may use outdated, unformatted, or incorrect signatures.
• Compliance Risks – Legal disclaimers and regulatory notices can be altered or omitted.
• IT & Administrative Overhead – IT teams waste valuable time on manual signature updates.
• Lack of Uniformity – Signatures may appear differently across desktop, mobile, and web clients.

Automate & Standardize Email Signatures Across All Devices

‍A signature management solution eliminates these issues by:

• Ensuring Brand Consistency – Standardized signatures across all employees.
• Automating Compliance – Legal disclaimers and disclaimers are automatically applied.
• Instant Updates – IT teams can make centralized changes, ensuring immediate rollout.

Learn more about complete signature control →

‍Centralized Control for Effortless Brand Consistency‍

Managing your company’s email signatures has never been easier. Our solution allows IT administrators and marketing teams to:

• Centrally design, edit, and deploy email signatures across all employees.
• Apply consistent branding, disclaimers, and compliance notices to every email.
• Instantly roll out updates—no manual action required by employees.

Did You Know? Companies that standardize email signatures see a 25% improvement in brand recognition among recipients.

‍Client-Side vs. Server-Side Signature Deployment

‍Our solution offers both client-side and server-side signature application, giving organizations flexibility:

• Client-Side Signatures: Appear in Outlook as users compose emails, allowing them to preview before sending.
• Server-Side Signatures: Applied automatically after sending, ensuring uniform branding across all email clients and devices.

Seamless Compatibility Across All Mail Clients & Devices

‍Whether your employees use Outlook (Desktop & Web), Microsoft Teams, Mac Mail, mobile devices, or third-party apps, our solution ensures every email maintains a consistent and professional signature.

‍See how it works on all platforms →

‍Enterprise-Grade Security & Compliance

‍Security is a core priority. Powered by CodeTwo Email Signatures 365, our solution meets the highest industry standards for data security and regulatory compliance:

• ISO 27001 & GDPR-compliant – Ensuring full data protection and regulatory adherence.
• Hosted on Microsoft Azure – Providing high availability with 99.99% uptime.
• Multi-Layered Encryption – Protecting sensitive data throughout processing.

Professional, Branded Signatures with Visual Enhancements

‍A well-designed email signature does more than provide contact details—it reinforces your brand identity and increases engagement.

• Company Logos & Banners – Strengthen brand visibility.
• Employee Photos – Personalize communication and build trust.
• Clickable Social Media Icons & Marketing Banners – Drive traffic and engagement.

‍Why Your Organization Should Upgrade Today

‍Eliminate manual updates, branding inconsistencies, and compliance risks with a centralized signature management solution.

• Ensure professional, standardized email signatures across your organization.
• Save IT teams hours of administrative work with automated updates.
• Enhance security and compliance with a Microsoft-certified solution.

‍Click here to schedule a demo →

‍An email signature is more than just a formality—it’s a powerful branding and compliance tool. Don’t let manual updates hold your business back. Upgrade to a centralized, automated email signature solution today.

‍📩 Contact us now to see how effortless professional email branding can be!